Usage of Informal Report

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• Using an informal report
• The use of informal rapport in business

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Informal reports are commonly used tools that help managers plan, organize , staff and control all their managerial activities.

These reports are usually written by subordinates to focus on a specific and relevant fact.

You may be tasked with investigating the problem and providing factual information in the form of a report .

This information can be used by one or two users:

1. to inform
2. recommend action.

For a better understanding, here is a brief discussion on how to use these two elements:

(1) Notify:
The main purpose of an informal report is to present facts or provide background to help managers make decisions.

These reports can be as simple as departmental reports that track work hours, production volume, absenteeism, employee turnover and vacation duration, etc.

Other reports may be more complex, e.g. B. Determine the effectiveness of a plan of action organized through advertising, more profitable purchase of equipment or offering vendors to cover peak consumption.

When managers receive these reports in a timely manner, they can determine the amount of compensation for each worker or employee, the cost of production of goods, etc.

(2) Recommend action
Another purpose of an informal report is not only to provide information, but also to recommend actions to solve a problem.

You may be asked to suggest a solution because you have researched the problem and, as a journalist, know more about possible solutions than anyone else. But before you propose a solution, make sure whether or not the task assignment includes recommending a solution.

From the above discussion we can understand that informal reports help managers to make important decisions for solving some problems, evaluating some conditions, etc. and the journalist can recommend when he can recommend something.